ACCESSIBILITY
ACCESSIBILITY POLICY
APPARATUS is committed to providing usable and accessible content to all of our users, including those with disabilities.
We are taking steps to ensure our website will adhere to level AA of the World Wide Web Consortium’s Web Content Accessibility Guidelines (WCAG 2.0). These guidelines set forth four primary principles that accessible websites should be:
1. Perceivable – Information and user interface components must be presentable to users in ways they can perceive
2. Operable – User interface components and navigation must be operable
3. Understandable – Information and the operation of user interface must be understandable
4. Robust – Content must be robust enough that it can be interpreted reliably by a wide variety of user agents, including assistive technologies
We are constantly striving to improve the accessibility of our website to ensure we provide equal access to all of our users. Therefore, if you have feedback or concerns related to the accessibility of any content on this website, or have ideas or comments that would help us improve the accessibility and usability of our website, please contact us at info@apparatusstudio.com. If you have encountered a specific issue with the site, please include the web address where you experienced difficulty and describe the specific issue(s) you have encountered.
COOKIES
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To make our Sites and services work properly, we sometimes place small data files called cookies on your device. A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, shopping cart, or other preferences) over a period of time, so you do not have to keep re-entering them whenever you come back to the site or browse from one page to another.Google Analytics
We use Google Analytics. We use the information we get from Google Analytics only to improve this site. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Please refer to Google’s Privacy Policy for more information. You may also choose to download the Google Analytics opt-out browser add-on.
Google Ads/Facebook Pixel
We also use Google Ads and Facebook Pixel to deliver tailored advertising on our Sites and other websites that you may visit. You can learn more about how to control advertising cookies by visiting the Network Advertising Initiative’s Consumer Opt-Out link, the DAA’s Consumer Opt-Out link for browsers, or the DAA’s opt-out link for mobile devices. Please note that electing to opt-out will not stop advertising from appearing in your browser or applications and may make the ads you see less relevant to your interests.
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TYPES OF COOKIESTRICTLY NECESSARY: These cookies are essential to enable your use of the site or services, and are used to help make our website work efficiently, provide security features on our website, and provide services you have asked for, like shopping carts and billing. (SERVES SHOPIFY)
Performance/Analytics: These cookies are used to analyze the way our website works and how we can improve it. For example, we may use cookies to understand how you are using certain site features. (SERVES GOOGLE, KLAVIYO, SHOPIFY)
Functionality: These cookies help to enhance your experience by remembering choices you have made concerning the features of the website (e.g.,username, language, currency, region you are in). (SERVES SHOPIFY)
Advertising/Targeting: These cookies and pixels are used to deliver advertisements more relevant to you and your interests. They remember that you have visited a website and this information is shared with other organizations such as advertisers. (serves facebook, google)
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To sign up for an account or make a purchase online, you must have cookies enabled on your internet browser. If you choose not to enable cookies, you will still be able to browse our website, but it will restrict some of the functionality of our website or what you can do. -
You can control cookies in your browser to enable or disable them. If you wish to restrict or block the cookies which are set by any website, you should do this through the web browser settings for each web browser you use, on each device you use to access the internet.You can also manage many companies’ cookies used for online advertising via the consumer choice tools created under self-regulation programs in many countries, such as the US-based aboutads.info choices page or the EU-based Your Online Choices.
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OUR WEBSITE USES VARIOUS TYPES OF COOKIES, EACH OF WHICH HAS A SPECIFIC FUNCTION. BELOW YOU CAN MANAGE YOUR PREFERENCES.
TECHNICAL COOKIES
TECHNICAL COOKIES ARE COOKIES THAT ARE STRICTLY NECESSARY FOR THE WEBSITE TO FUNCTION OR TO ALLOW YOU TO TAKE ADVANTAGE OF THE REQUESTED SERVICES AND CONTENT. IT IS NOT POSSIBLE TO DISABLE THIS TYPE OF COOKIE, AS THIS WOULD PREVENT THE SITE FROM FUNCTIONING PROPERLY, AND WOULD COMPROMISE THE USE OF ITS CONTENT AND SERVICES. IF YOU DO NOT WISH TO INSTALL THIS CATEGORY OF COOKIE ON YOUR DEVICE, YOU ARE ASKED TO REFRAIN FROM USING THE WEBSITE.
FUNCTIONALITY COOKIES
FUNCTIONALITY COOKIES ARE USED TO ACTIVATE SPECIFIC FUNCTIONALITIES OF THE WEBSITE AND A SERIES OF OPTIONS (FOR EXAMPLE, LANGUAGE, THE PRODUCTS SELECTED FOR PURCHASE), TO IMPROVE THE SERVICE PROVIDED. IF YOU DISABLE THIS TYPE OF COOKIE, SOME SERVICES OR CERTAIN FUNCTIONS OF THE WEBSITE MIGHT NOT BE AVAILABLE OR FUNCTION PROPERLY, AND YOU COULD BE FORCED TO CHANGE OR MANUALLY ENTER SOME INFORMATION OR PREFERENCES EACH TIME YOU VISIT THE WEBSITE.
ANALYTICAL COOKIES
ANALYTICAL COOKIES, INCLUDING THOSE OF THIRD PARTIES, ALLOW US TO UNDERSTAND HOW THE WEBSITE IS BEING USED BY USERS. THESE COOKIES DO NOT COLLECT INFORMATION REGARDING YOUR IDENTITY, NOR ANY PERSONAL INFORMATION. THE DATA IS PROCESSED IN AN AGGREGATE AND ANONYMOUS FORM.
PROFILING COOKIES
PROFILING COOKIES, INCLUDING THOSE OF THIRD PARTIES, ARE COOKIES AIMED AT CREATING PROFILES RELATING TO THE USER AND ARE USED TO SEND YOU PROMOTIONAL MESSAGES THAT ARE IN LINE WITH THE PREFERENCES YOU HAVE DISPLAYED WHILE NAVIGATING ON THE NETWORK.
THIRD PARTY COOKIES ARE COOKIES FROM SITES OR WEB SERVERS OTHER THAN OUR OWN THAT ARE USED FOR THE PURPOSES OF THESE THIRD PARTIES. FOR FURTHER INFORMATION ON THE COOKIES USED ON OUR SITE, THEIR CHARACTERISTICS AND HOW YOU CAN MANAGE YOUR CONSENT FOR THEIR USE, SEE OUR COOKIE POLICY. BY CLICKING "I AGREE", YOU CONSENT TO THE USE OF COOKIES IN ACCORDANCE WITH THE PREFERENCES YOU EXPRESSED ABOVE.
SITE PRIVACY
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Information You Give UsYou may give us information by signing up for an online account, entering information through our online forms or surveys, applying for employment with us, or contacting us by phone or email for information or customer service.
● Contact information, such as name, address, location, email, and telephone number
● Online identifiers, such as IP address, cookies, username, and password
● Professional, employment, or education information, such as copies of your resume or CV and any other information required to verify your qualifications, for recruitment purposes
● Financial information, such as credit card information, for payment purposes
Information We Automatically Collect
Like many website operators, we collect information that your browser sends whenever you visit our website.
This includes Log Data, such as your computer’s InternetProtocol (“IP”) address, browser type, browser version, the pages of our Sites that you visit, the time and date of your visit, the time spent on those pages and other statistics, and whether you reached our page via a social media or email campaign. This information may be collected via several technologies, including cookies, web beacons, clear GIFs, canvas fingerprinting and other means, such as Google Remarketing and Facebook Pixel.
You can control cookies in your browser to enable or disable them. Learn more in our Cookie Policy.
Information We Collect From Third Parties
If you access our Sites through third parties (e.g., Facebook or Google), or if you share content from our Sitesto a third-party social media service, the third-party service will send us certain information about you if the third -party service and your account settings allow such sharing. The information we receive will depend on the policies and your account settings with the third-party service.
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We use your personal information as follows:● To provide you with the products and services on our platform
● To market our products and/or services to you
● With respect to website cookies, to share with third-party marketing partners to provide tailored advertising on our Sites and other websites that you may visit
● To analyze Sites usage and improve the services offered
● For market research, project planning, troubleshooting problems
● To provide you with employment opportunities
● For detecting and protecting against error, fraud or other criminal activity
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Affiliates and Service ProvidersWe share your information with our third-party service providers and any subcontractors as required to offer you our products and services. For example, we use MailChimp to send our email marketing campaigns.
Third Party Marketing and Advertising Organizations
With respect to website cookies, we share your information with third party marketing and advertising partners to market our Services on our Sites and other websites that you may visit. Learn more in our Cookie Policy
Third Party Links and Websites
Our Sites may contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any data to these websites.
Disclosures Required by Law
We may be required to disclose your data in response to lawful requests by public authorities, including to meet law enforcement requirements. We may be under a duty to disclose or share your personal information in order to comply with any legal obligation, to enforce or apply our terms and conditions and other agreements, to protect our rights ,property, or safety, or to protect the rights, property, or safety of others.This includes exchanging information with other companies and organizations for the purposes of fraud protection.
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Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. DNT is a way for users to inform websites and services that they do not want certain information about their webpage visits collected over time and across websites or online services. We do not recognize or respond to browser-initiated DNT signals, as the Internet industry is currently still working toward defining exactly what DNT means, what it means to comply with DNT, and a common approach to responding to DNT. -
Please contact us if you would like to request access and/or make any changes to your personal information.Marketing Opt Out
We may use your personal information to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any ,or all, of these communications from us by following the unsubscribe instructions provided in any email we send, or you can contact us using the contact details provided in the “Contact Information” section below. You will still continue to receive service-related messages concerning products and services you have purchased (unless we have indicated otherwise).
Exercising Your Privacy Rights
We have listed the privacy rights for several jurisdictions below, but we understand you may have additional rights in your jurisdiction. You may contact us directly at any time about exercising your data protection rights. We will consider your request in accordance with applicable laws.
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If you are a California consumer, you have the following rights under the California Consumer Privacy Act of 2018 (CCPA):● The right to know what personal information is being collected about you.
● The right to know whether your personal information is sold or disclosed and to whom.
● The right to say no to the sale of personal information.
● The right to access your personal information.
● The right, in certain circumstances, to delete the information you have provided to us.
● The right to equal service and price, even if you exercise your privacy rights.
Request for Information and Deletion (CCPA)
California consumers have the right to request, up to twice in a 12-month period, that a business that collects personal information about the consumer disclose to the consumer the information listed below for the preceding 12 months. We have the right to request verification of your identity for all requests for information.
(1) The categories of personal information it has collected about that consumer.
(2) The categories of sources from which the personal information is collected.
(3) The business or commercial purpose for collecting or selling personal information.
(4) The categories of third parties with whom the business shares personal information.
(5) The categories of personal information that the business sold about the consumer and the categories of third parties to whom the personal information was sold, by category or categories of personal information for each third party to whom the personal information was sold.
(6) The categories of personal information that the business disclosed about the consumer for a business purpose.
(7) The specific pieces of personal information it has collected about that consumer.
To make such a request, please contact us by phone at +1-646-527-9732or by email at info@apparatusstudio.com.
DoNot Sell My Personal Information (CCPA)
California consumers have the right to opt out of the sale of the consumer’s personal information.
We do not sell your email address, shopping cart data, or other marketing information to third parties.[A1] [A2] However, under the CCPA, some sharing of personal information necessary to provide you with personalized ads may be considered a “sale,” even if no money is exchanged, such as our use of Facebook Pixel and similar technologies. You may learn more about how to opt out of such personalized ads through our Cookie Policy.
Third Party Marketing
California Civil Code Section 1798.83 permits you to request information regarding the disclosure of your personal information to third parties for the third parties’ direct marketing purposes.
We do not disclose your personal information to third parties for the third parties’ direct marketing purposes.
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If you are from theEuropean Economic Area or United Kingdom, our legal bases for collecting and using your Personal Information is as follows:● As a processor for our Customers. As part of our contract withCustomers, we allow them to communicate with their Team Members, and analyze their Team Members’ data from our Services. Customers are responsible for the privacy and security of the personal information they collect from you prior to uploading them into our databases, and their use of your personal information from our Services.
● The performance of your contract or to enter into the contract and to take action on your requests. For example, the processing of your account registration, providing information on your interactions, providing communications with Team Members through the Services, and analyzing team member performance and leadership development on your behalf.
● Our legitimate business interests. For example, fraud prevention, maintaining the security of our network and services, direct marketing to you, and improvement of our services.
● Compliance with a mandatory legal obligation. For example, accounting and tax requirements, which are subject to mandatory retention periods. We may also collect your PersonalInformation to record your requests to exercise your rights and to verify your identity for such requests.
● Consent you provide where we do not rely on another legal basis. Consent may be withdrawn at anytime.
● In some limited cases, we may also have a legal obligation to collect Personal Information from you, in response to lawful requests by public authorities, including to meet law enforcement requirements, as described above in “How Do We Share PersonalInformation?”
If you have questions about or need further information concerning the legal basis on which we collect and use yourPersonal Information, please contact us using the contact details provided in the "Contact Information" section below.
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Any data that you provide to us may be accessed, shared or processed by our offices, located in the United States, and service providers located in the United States, if such data transfer is necessary for the specific purpose for which you submitted your data (such as the provision of goods or services under a written contract).This may entail a transfer of your personal information across international borders. The data protections standards may differ and be lower than the standards enforced in your jurisdiction.
We maintain appropriate safeguards as required by applicable law for any personal information transferred internationally, and as required by applicable law, will seek your consent prior to such transfers.
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The Sites are not directed at individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information, please contact us using the contact details provided in the “Contact Information”section below. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. -
Personal information may be transferred to a third party asa result of a sale, acquisition, merger, reorganization or other change in control. If we sell, merge or transfer any part of the business, part of the sale may include your personal information. -
We implement a variety of security measures to maintain the safety of your personal information when you enter, submit, or access your personal information. For example, when possible, we use encryption to transfer and store data. We further limit access to this data using access controls and confidentiality commitments. -
We may change our Privacy Policy at any time. We encourage you to periodically review this Privacy Policy to ensure you are familiar with the most current version. -
If you wish to contact us or have any questions about or complaints in relation to this Privacy Policy, please contact us at the following contact details:APPARATUS LLC.
124 West 30th Street, 4th Floor New York, NY 10001
Email: info@apparatusstudio.com
Phone: +1 646527 9732
UK PRIVACY NOTICE (APPARATUS LONDON LTD)
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THE UK GDPR REQUIRES THAT WE INFORM YOU ABOUT HOW WE USE THE PERSONAL DATA WE COLLECT FROM/ABOUT YOU. WE AIM TO PROCESS YOUR PERSONAL DATA IN A WAY WHICH IS LAWFUL, FAIR AND TRANSPARENT.UNDER ARTICLE 14 OF UK GDPR, WE MUST ADVISE YOU WHERE WE HAVE OBTAINED YOUR PERSONAL DATA FROM A THIRD PARTY. BEFORE OBTAINING YOUR PERSONAL DATA, WE WILL TAKE ALL REASONABLE STEPS TO ENSURE THAT THE PARTY PROVIDING YOUR PERSONAL DATA TO US, HAS A LAWFUL BASIS FOR DOING SO. DETAILS OF THE THIRD PARTY WHO PROVIDE US WITH YOUR PERSONAL DATA ARE AVAILABLE ON REQUEST. SHOULD YOU HAVE ANY QUERIES IN RESPECT OF THEIR DATA PROTECTION PRACTICES, YOU SHOULD CONTACT THEM DIRECTLY.
THIS PRIVACY NOTICE IS DESIGNED TO HELP YOU UNDERSTAND HOW WE USE INFORMATION ABOUT YOU THAT WE OBTAIN VIA A THIRD PARTY, IN ADDITION TO INFORMATION THAT YOU PROVIDE US WITH DIRECTLY.
IF YOU HAVE ANY QUESTIONS, QUERIES OR REQUIRE ANY FURTHER INFORMATION, PLEASE DO NOT HESITATE TO GET IN TOUCH WITH US. OUR FULL CONTACT DETAILS ARE BELOW.
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APPARATUS LONDON LTD (REFERRED TO HEREAFTER AS WE OR US). FOR THE PURPOSES OF THE GENERAL DATA PROTECTION REGULATIONS (GDPR) AND THE DATA PROTECTION ACT 2018, WE ARE DATA CONTROLLERS.APPARATUS LONDON LTD IS REGISTERED IN ENGLAND NO. 12270103. WE ARE REGISTERED WITH THE INFORMATION COMMISSIONER’S OFFICE NUMBER ZA912330.
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6–7 MOUNT STREET
LONDON
W1K 3EHLONDON@APPARATUSSTUDIO.COM
+ 44 (0)20 4515 3025
WWW.APPARATUSSTUDIO.COM -
WE COLLECT PERSONAL DATA. PERSONAL DATA IS ANY INFORMATION THAT MAY IDENTIFY A LIVING INDIVIDUAL.
OUR CLIENTS
WE COLLECT PERSONAL INFORMATION TO PROVIDE OUR PRODUCTS AND SERVICES TO YOU.
THIS WILL INCLUDE :
● NAME
● ADDRESS
● E-MAIL ADDRESS
● TELEPHONE NUMBER
● COMPANY NAME & ADDRESS
● SIGNATURE
● LOCATION DATA
● JOB TITLE
● IMAGE/PHOTOGRAPH (CCTV)
● SOCIAL MEDIA HANDLE
WE MAY OBTAIN PERSONAL DATA DIRECTLY FROM THE INDIVIDUALS CONCERNED, FROM OUR CLIENTS ACTING ON BEHALF OF THEIR CLIENTS AND POTENTIAL CLIENTS, AS WELL AS DATA WHICH IS PUBLICLY AVAILABLE INFORMATION.
IF A YOU ARE SHARING PERSONAL INFORMATION ABOUT ANOTHER INDIVIDUAL, IT IS THEIR RESPONSIBILITY TO MAKE THE INDIVIDUAL AWARE OF THIS BEFOREHAND.
OUR SUPPLIERS
WE WILL COLLECT IN THE PROCESS OF MAKING ORDERS AND ENGAGING OUR SERVICES, IN ORDER THAT WE MAY OPERATE OUR BUSINESS.
THIS DATA INCLUDES :
● NAME
● JOB TITLE
● ADDRESS
● E-MAIL ADDRESS
● TELEPHONE NUMBER
● COMPANY NAME & ADDRESS
● SIGNATURE
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SPECIAL CATEGORY DATA INCLUDES INFORMATION ABOUT CRIMINAL CONVICTIONS, RACE OR ETHNIC ORIGIN, POLITICAL OR RELIGIOUS BELIEFS, HEALTH, GENETIC OR BIOMETRIC DATA, SEX LIFE AND SEXUAL ORIENTATION, TRADE UNION MEMBERSHIP AND PHILOSOPHICAL BELIEFS OF AN INDIVIDUAL.
WE DO NOT ROUTINELY COLLECT SPECIAL CATEGORY DATA. HOWEVER, IN THE UNLIKELY EVENT THAT WE ARE REQUIRED TO PROCESS SPECIAL CATEGORY DATA, WE WILL DO SO WITH THE UTMOST CARE, AND PROCESS THE DATA IN STRICT ACCORDANCE WITH THE LEGAL REQUIREMENTS.
WHERE NECESSARY, THE EXPRESS CONSENT OF THE DATA SUBJECT WILL BE OBTAINED PERMITTING US TO PROCESS SUCH DATA. -
ALL THE DATA WE HOLD WILL BE PROCESSED FOR THE PURPOSES OF PROVIDING OUR PRODUCTS AND SERVICES TO YOU.
IN ADDITION, THIS DATA MAY BE USED FOR OUR OWN GENERAL BUSINESS PURPOSES TO:
● RESPOND TO ENQUIRES YOU MAKE VIA OUR WEBSITE
● RESPOND TO ENQUIRES YOU MAKE IN PERSON OR BY TELEPHONE
● SET YOU UP AS A CUSTOMER ON OUR SYSTEM
● SET UP AND ACCOUNT
● PROCESS ACCOUNTS AND PAYMENTS
● FACILITATE DELIVERIES AND LOGISTIC ARRANGEMENTS
● COMMUNICATE WITH YOU VIA TELEPHONE AND/OR E-MAIL
● PREVENT CRIME AND IMPROVE SAFETY THROUGH THE USE OF CCTV
● COMPLY WITH LEGAL AND REGULATORY REQUIREMENTS
● SEEK GUIDANCE AND SUPPORT FROM OUR LEGAL REPRESENTATIVES
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WE ARE REQUIRED BY THE GDPR TO ONLY PROCESS DATA WHEN THERE IS A LAWFUL BASIS FOR DOING SO.
APPARATUS LONDON LTD’S LAWFUL BASIS FOR PROCESSING DATA WILL INCLUDE ONE OR MORE OF THE FOLLOWING:
● THE PROCESSING OF DATA IS NECESSARY FOR THE PERFORMANCE OF A CONTRACT TO WHICH YOU ARE A PARTY OR WHEN TAKING STEPS IN ORDER TO ENTER INTO A CONTRACT AT YOUR REQUEST
● PROCESSING IS NECESSARY FOR OUR COMPLIANCE WITH OUR LEGAL OBLIGATIONS
● PROCESSING IS NECESSARY FOR THE PURPOSES OF PURSUING OUR LEGITIMATE INTEREST (INCLUDING CARRYING OUT OUR BUSINESS OF PROVIDING COMPLIANCE CONSULTANCY SERVICES TO CLIENTS AND PROSPECTIVE CLIENTS AND PURSUING OUR GENERAL BUSINESS INTEREST)
● THE PROCESSING IS NECESSARY FOR THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS
ADDITIONALLY, IN SOME CIRCUMSTANCES WE MAY PROCESS PERSONAL DATA ON THE BASIS THAT AN INDIVIDUAL HAS PROVIDED THEIR EXPRESS CONSENT, FOR EXAMPLE, FOR MARKETING TO AN INDIVIDUAL BY EMAIL OR SMS, OR FOR THE PROCESSING OF SPECIAL CATEGORY DATA.
PLEASE NOTE THAT CONSENT PROVIDED BY AN INDIVIDUAL MAY BE WITHDRAWN BY THAT INDIVIDUAL, AT ANY TIME, BY CONTACTING US USING THE CONTACT DETAILS ABOVE. -
WE MAY WISH TO SEND MARKETING MATERIALS TO YOU ON THE BASIS OF OUR LEGITIMATE INTERESTS OR, WHERE NECESSARY, HAVING OBTAINED THE CONSENT OF THE INDIVIDUAL CONCERNED, PROVIDED IT IS PERMISSIBLE FOR US TO DO SO BY LAW. IT IS THE RIGHT OF INDIVIDUALS TO OPT-OUT OF OR UNSUBSCRIBE FROM ANY MARKETING MATERIAL. FULL DETAILS OF HOW THIS CAN BE DONE WILL BE INCLUDED WITHIN EACH MARKETING COMMUNICATION. YOU MAY ALSO OPT-OUT BY CONTACTING US AT THE ABOVE ADDRESS. -
IN ORDER TO PROVIDE OUR SERVICES TO YOU AND COMPLY WITH OUR LEGAL OBLIGATIONS, IT MAY BE NECESSARY FOR US TO SHARE THE PERSONAL DATA WE HOLD, INSOFAR AS WE ARE OBLIGED OR ALLOWED BY LAW TO DO SO, WITH THIRD PARTIES INCLUDING THE FOLLOWING:
● FINANCIAL ORGANISATIONS, DEBT COLLECTION, CREDIT REFERENCE AND TRACING AGENCIES
● TRANSPORT AND LOGISTIC PARTNERS
● SUPPLIERS AND SERVICE PROVIDERS USED BY US IN ORDER TO DELIVER OUR SERVICES TO YOU. THIS MAY INCLUDE, DOCUMENT STORAGE FACILITIES, IT SERVICE PROVIDERS SUCH AS CLOUD PROVIDERS OF SOFTWARE, DATA ROOM PROVIDERS AND PROVIDERS OF OUR IT SERVERS
● OUR OWN LEGAL AND OTHER PROFESSIONAL ADVISORS
● GOVERNMENT AGENCIES, REGULATORS, THE POLICE/LAW ENFORCEMENT AGENCIES AND OTHER AUTHORITIES (INCLUDING THE INFORMATION COMMISSIONER AND FINANCIAL SERVICES OMBUDSMAN, HMRC)
WITH YOUR CONSENT, WE MAY ALSO SHARE YOUR PERSONAL DATA WITH ANYONE YOU HAVE AUTHORISED TO DEAL WITH US ON YOUR BEHALF. -
OUR HEAD OFFICE IS BASED IN THE UNITED STATES, WHICH MEANS THAT YOUR PERSONAL DATA WILL BE ROUTINELY SHARED OUTSIDE THE UNITED KINGDOM (UK) AND THE EUROPEAN ECONOMIC AREA (EEA).
ADDITIONALLY, WE COLLABORATE WITH EXTERNAL PARTNERS, SUCH AS MICROSOFT AND XERO, WHO MAY ALSO TRANSFER YOUR DATA OUTSIDE THE UK AND EEA.
IN ALL CASES, INTERNATIONAL TRANSFERS OF YOUR PERSONAL DATA WILL BE SUBJECT TO ADDITIONAL SAFEGUARDS TO ENSURE ITS PROTECTION. THESE SAFEGUARDS INCLUDE THE USE OF INTERNATIONAL DATA TRANSFER AGREEMENTS (UK ADDENDUM) OR STANDARD CONTRACTUAL CLAUSES (SCCS) APPROVED BY THE EUROPEAN COMMISSION, WHICH PROVIDE A MECHANISM FOR ENSURING THAT YOUR DATA IS PROTECTED TO THE SAME STANDARD AS IT WOULD BE WITHIN THE UK AND EEA.
WHERE INFORMATION IS PROVIDED TO A THIRD PARTY, EITHER IN OR OUTSIDE THE EEA, WE WILL ENSURE THAT IT AND ANY OF ITS AGENTS AND/OR SUPPLIERS TAKE ALL STEPS REASONABLY NECESSARY TO ENSURE THAT YOUR DATA IS TREATED SECURELY AND IN ACCORDANCE WITH THIS PRIVACY NOTICE. -
IN LINE WITH THE REQUIREMENTS OF GDPR WE WILL RETAIN ANY PERSONAL DATA WE HOLD FOR NO LONGER THAN IS NECESSARY FOR THE PURPOSE FOR WHICH IT WAS PROVIDED UNLESS WE ARE REQUIRED BY LAW, OR UNLESS WE HAVE ANOTHER LEGITIMATE REASONS TO KEEP IT FOR LONGER (FOR EXAMPLE IF NECESSARY FOR ANY LEGAL PROCEEDINGS).
THE DATA RETENTION PERIOD WILL DEPEND ON THE NATURE OF THE DATA AND THE RELATIONSHIP WITH THE INDIVIDUAL INVOLVED.
IN GENERAL, THIS WILL MEAN THAT DATA WILL BE RETAINED DURING THE BUSINESS RELATIONSHIP BETWEEN US AND OUR CLIENT AND FOR A PERIOD OF UP TO FIFTEEN YEARS ONCE THE RELATIONSHIP CEASES.
DATA PERTAINING TO SUPPLIERS AND THIRD PARTY BUSINESS PARTNERS WILL BE RETAINED FOR NO LONGER THAN 10 YEARS.
ACCOUNTING AND FINANCIAL INFORMATION WILL BE RETAINED FOR A PERIOD OF UP TO SIX YEARS TO COMPLY WITH OUR LEGAL OBLIGATIONS.
WE WILL KEEP EMPLOYEE DATA FOR A PERIOD OF SIX YEARS AFTER TERMINATION OF EMPLOYMENT. DETAILS OF NEXT OF KIN WILL BE DESTROYED IMMEDIATELY YOU CEASE TO WORK FOR OUR ORGANISATION. -
THE DATA PROTECTION REGULATIONS AND UK LAW SEEKS TO PROTECT YOUR RIGHTS AS FOLLOWS:
● THE RIGHT TO BE INFORMED. INDIVIDUALS HAVE THE RIGHT TO BE TOLD WHAT PERSONAL DATA IS COLLECTED ABOUT THEM, WHY, WHO IS COLLECTING THE DATA, HOW LONG IT WILL BE HELD, HOW THEY CAN FILE A COMPLAINT AND WITH WHOM YOUR DATA WILL BE SHARED.
● THE RIGHT OF ACCESS. INDIVIDUALS HAVE THE RIGHT TO ACCESS THE PERSONAL INFORMATION AND ORGANISATION HOLDS ABOUT THEM. TO REQUEST A COPY OF THIS INFORMATION YOU MUST MAKE A SUBJECT ACCESS REQUEST BY CONTACTING US USING THE CONTACT DETAILS ABOVE.
● THE RIGHT OF RECTIFICATION. INDIVIDUALS MAY ASK AN ORGANISATION TO CORRECT ANY INACCURATE OR INCOMPLETE DATA WITHIN ONE MONTH.
● THE RIGHT TO ERASURE. INDIVIDUALS HAVE THE RIGHT TO HAVE YOUR PERSONAL DATA ERASED AND TO PREVENT PROCESSING EXCEPT WHERE WE HAVE A LEGAL OBLIGATION TO PROCESS YOUR PERSONAL INFORMATION. YOU SHOULD BEAR IN MIND THAT BY EXERCISING THIS RIGHT YOU MAY HINDER OR PREVENT OUR ABILITY TO PROVIDE PRODUCTS AND SERVICES.
● THE RIGHT TO RESTRICT PROCESSING. INDIVIDUALS CAN REQUEST THAT AN ORGANISATION LIMITS THE WAY IT USES THEIR PERSONAL DATA. THIS MEANS THAT AN ORGANISATION IS NOT OBLIGATED TO DELETE THE DATA, BUT THEY HAVE TO REFRAIN FROM PROCESSING IT.
● THE RIGHT TO DATA PORTABILITY. ON YOUR REQUEST, WE WILL PROVIDE YOU WITH YOUR PERSONAL DATA IN A STRUCTURED FORMAT.
● THE RIGHT TO OBJECT. ALLOWS INDIVIDUALS TO OBJECT TO THE PROCESSING OF PERSONAL DATA AT ANY TIME, IN CERTAIN SITUATIONS AND WILL DEPEND ON THE PURPOSE OF PROCESSING AND THE LAWFUL BASIS FOR PROCESSING.
● RIGHTS IN RELATION TO AUTOMATED DECISION MAKING AND PROFILING. YOU HAVE PARTICULAR RIGHTS IN RELATION TO AUTOMATED DECISION MAKING AND PROFILING TO REDUCE THE RISK THAT A POTENTIALLY DAMAGING DECISION IS TAKEN WITHOUT HUMAN INTERVENTION. YOU CAN OBJECT TO YOUR PERSONAL DATA BEING USED FOR PROFILING, DIRECT MARKETING OR RESEARCH PURPOSES.
YOU MAY INVOKE ANY OF THESE RIGHTS AT ANY TIME BY CONTACTING US ON THE DETAILS GIVEN AT THE BEGINNING OF THIS PRIVACY NOTICE. -
IN ADDITION TO THE RIGHTS LISTED ABOVE, ANY PERSON ABOUT WHOM WE HOLD PERSONAL DATA, ALSO KNOWN AS DATA SUBJECTS HAVE THE RIGHT TO MAKE A COMPLAINT TO THE INFORMATION COMMISSIONER WITH REGARD OUR PROCESSING OF THEIR PERSONAL DATA OR ANY BREACH OF THEIR RIGHTS.
INFORMATION OF HOW YOU CAN COMPLAIN CAN BE FOUND AT WWW.ICO.ORG.UK/FOR-THE-PUBLIC/